Many of today’s businesses suffer under the burden of paperwork: filling in forms, transcribing into computers, photocopying, filing, retrieving, and re-filing. PenData™ Solutions Trans-Scribe™ Enterprise can significantly reduce the cost of capturing and managing that paperwork, and increases your productivity without disrupting your typical workflow.
What We Do
PenData Solutions TransScribe Enterprise enables you to capture handwritten information from your various
form types as computer images or as text. The resulting data can be edited, saved as a file, and printed for
physical storage. As you write, the pen identifies the specific form you are using and stores your handwriting
in the pen. When the pen is placed in a small docking station attached to a PC, the data is automatically
uploaded to the system.
Capture Your Document Image
Simply capturing the image of your handwritten document electronically satisfies the needs of many business
processes. Getting an image of a document into electronic form to save it, re-print it, email or fax it, and
archive it for future reference helps meet the process flow of your business while reducing costs and enables
you to better meet many of the requirements of government and industry standards.
Convert Your Handwriting to Computer Text
The TransScribe application presents you with an image of the form showing your exact handwriting and a computer
text version in a side-by-side or above-and-below display. The computer text version may then be edited.
Customize a Profile Specific to Your Handwriting
While the accuracy of converting handwriting to text data varies from person to person, TransScribe allows
you to create a handwriting profile specific to your personal style. The profile eliminates many inaccuracies
in the character recognition process.
Saving the Documents
Once you are satisfied with the content of the document you may save it as PDF, Word or RTF formats compatible
with most word processing programs. The files may be stored anywhere in your file system. The document may also
be printed in its original image form or in its text form for your paper filing system.
Matching Your Workflow
Forms may be uploaded and edited one-at-a-time as you finish each document, or stored on the pen to be uploaded
in batches. The pen can store up to 40 pages of notes or 100 forms. Once uploaded, they can be reviewed as time
or your business practice allows, saving someone from having to manually transcribe the form.
The image of the original form, in electronic format, as well as successive versions of the text document are saved as a permanent record of the process and allows you to dispense with the paper copy.
Data from the forms can be routed to integrate with your other software applications and workflow processes. Patient notes, client information, insurance claims, mortgage forms, patient interview notes, and virtually any other form data can be captured and flowed into your existing systems.
Just Like Writing With Any Other Pen
Digital pens are like any other ball point pen with the added capability of electronically capturing the pen
stroke data. They don’t require any training to use because everyone knows how to write with a pen. The pen and
forms are easy to use. The forms look just like the ones you are accustomed to using.
The Parts of the System
The TransScribe Enterprise system consists of a small utility program that resides on your workstation and a
server configuration that resides somewhere on your network. The utility manages the uploading of the data
from the pen and the transfer of the data from your workstation to the server. The server accepts the pen data
from the workstation and manages the conversion of the handwriting into computer text. The data from the pen
identifies the specific form type for the server so that the information can be properly aligned and presented
to the reviewer for correction or other action.
Users access the information on the server using a web browser. The browser interface allows you to review and correct the information on a form, save the revised version in the database, export the form into a PDF, Word, or RTF document and delete it from the current records.
How It Benefits You
Familiarity with using a standard pen and the simplicity of the pieces of the system makes it easy to use and
integrate TransScribe with your business process. The low startup costs speed the return on your investment.
The efficiency of the process significantly lowers the cost of managing your documents.
